Provide administrative support to the Office of Academic Affairs in managing day-to-day operations, coordinating initiatives, and ensuring efficient communication.
*Essential Functions:*
* Calendar Management:
* Coordinate and manage the schedule for the Academic Affairs Office and the President’s Office, including meetings, appointments and travel arrangements.
* Prioritize and schedule meetings based on the Academic Affairs Office priorities and commitments.
* Communication:
* Facilitate communication between the Academic Affairs Office and internal/external stakeholders.
* Draft, edit, and proofread official correspondence and reports.
* Office Management:
* Maintain an organized and efficient office environment.
* Manage incoming calls, emails, and requests for the Academic Affairs Office.
* Project Coordination:
* Assist in coordinating special projects and initiatives led by the Academic Affairs Office.
* Track project timelines and deliverables.
* Event Planning:
* Coordinate and plan events hosted by the Academic Affairs Office, including Opening of School, student events, award ceremonies, commencement, development activities, and various annual meetings of organization memberships such as Appalachian College Association, Southern Association of Colleges and Schools Commission on Colleges, etc.
* Information Management:
* Maintain confidentiality and handle sensitive information with discretion.
* Manage and organize documents, records, and file.
* Collaboration:
* Collaborate with other administrative staff and departments to ensure seamless operations.
* Research Support:
* Conduct research and gather information as needed to support the Provost in decision-making.
* Other duties and projects as assigned by the Academic Affairs Office.
Minimum Qualifications:
* Proven experience as an executive assistant or in a similar role.
* Excellent organizational and multitasking skills.
* Strong written and verbal communication skills.
* Proficient in office software (Microsoft Office Suite, Google Workspace).
* Ability to handle confidential information with integrity.
* Detail-oriented and able to work independently.
* Associates degree in a relevant field.
Preferred Qualifications:
* Bachelor’s degree in a relevant field.
* Previous experience in higher education administration.
* Familiarity with academic processes and structures.
Job Type: Full-time
Benefits:
* Dental insurance
* Employee assistance program
* Health insurance
* Life insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Work Location: In person
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