Capital Project Manager

Job Summary: (General summary/objective) The Capital Projects Manager (CPM) is an engineering or construction professional who specializes in managing capital projects.
In collaboration with designers, construction professionals, regulators, finance professionals, and other County officials, the CPM coordinates, monitors, and documents the careful planning, funding, budgeting, scheduling, and organization of projects to ensure work is completed correctly, on time, and within budget.
Work is performed independently and in groups under the general supervision of the County Administrator or Deputy County Administrator.
This position includes field and office activities.
Key Responsibilities/Essential Functions: • Does the right thing.
• Promotes the vision, mission and values of the County.
• Manages all aspects and phases of County capital construction projects and assists the Maintenance Director as necessary with the planning and management of all aspects and phases of capital (facilities and equipment) maintenance.
• Assists in the preparation of the County CIP and Maintenance budget.
• Assists in the development of procurement requirements, standards, and evaluation criteria, the evaluation of proposals, bids, and quotations, and with the negotiation of contracts; administers contracts and consults with the County procurement officer, County Administration and County Attorney as necessary.
• Ensures that projects comply with local, state, and federal procurement and development requirements, laws, and regulations.
• Monitors and provides regular reports and special updates, as warranted, on the status and progress of projects.
• Coordinates and ensures the development of communications and works to reduce conflict and to develop positive solutions between all project parties including the owner, design professionals, reviewers, contactors, and inspectors.
• Plans, facilitates, files, and provides minutes of progress meetings.
• Monitors, updates and reports project expenses relative to project budgets.
• Conducts project sites visits and inspections in cooperation with design professionals, third-party project managers, inspectors, and testers, to ensure satisfactory progress and performance consistent with project designs, plans, and schedules.
• Works with all involved to reduce change order adds and keep various projects within or under budget with on time project delivery.
• Maintains project records including copies of all correspondence, contract documents, construction schedules, change orders, test results, permits, inspection reports, insurance policies, minutes of meetings, shop drawings, invoices and budget reports, and any other project related documents.
• Maintains a daily log of daily project management activities including work progress, weather conditions, site visits and inspections, project meetings and conferences, and the nature and location of work performed.
• Accompanies local, state and/or federal agency and any independent contract inspectors with jurisdiction over the project on inspections; immediately reports any negative results or deficiencies to the owner (including County Attorney as needed) and the party responsible to make corrections; monitors and documents corrective actions.
• Reviews field reports; ensures appropriate monitoring and documentation of corrective actions.
• Evaluates, logs and makes recommendations on requests for change orders; maintains records of all approved as submitted, approved as amended, and denied change orders.
• Receives and reviews invoices and pay applications; advises owner regarding the approval, modification, or denial of payments in consultation with project architects/engineers prior to the making of payments.
• Coordinates and generally oversees the work of County staff and contractors on County capital projects.
• Assists with and participates in punch-list and final inspection and commissioning.
• With the assistance of the Maintenance Director, design professionals, and contractors, receives, reviews, and accepts all technical manuals, operators’ manuals, manufacturer’s instructions, warrantees and similar documents for all equipment and systems that are component to any capital project.
• Documents the receipt, inventory, and transfer of keys, special tools, filters, spare parts, and similar items from contractors/suppliers to the owner.
• Coordinates and documents the training of maintenance personnel on equipment operation and maintenance.
• Coordinates the receipt, review, approval, and documentation of as-built drawings for compliance with marked-up drawings maintained throughout construction.
• Participates in meetings with the general public, landowners, design professionals, developers, contractors, other County staff and appointed and elected officials to provide information.
• Performs other related duties as required.
Job Requirements: • Bachelor’s Degree in architectural, engineering, or construction sciences preferred.
Combination of education and experience may be acceptable • At least five (5) years of progressive experience in commercial or public project management or a related field such as architecture, engineering, or construction with a focus on building • Superintendent-level construction and trades experience preferred • Registration as a Professional Engineer or Building Official or licensure as a Class A Contractor in Virginia preferred • Professional Project Management Certification (PMP) preferred • Thorough knowledge of modern principles and practices relating to the planning, design, construction, operations and maintenance or public facilities and infrastructure • Must have excellent oral and written communication skills and the ability to effectively communicate technical ideas to a wide variety of audiences • Responsible experience in contract administration and financial management and reporting • Proficiency utilizing modern mobile and desktop computing and communications devices • Proficiency utilizing modern applications and software to plan, track, and report project schedules, budgets, and finances and to prepare and deliver reports and presentations • Ability to make public presentations to various community groups concerning projects and project update reports to funding organizations • Ability to observe materials, work, and methods to ensure compliance with specifications, designs, and contracts.
• Ability to review and accurately interpret test results, architectural/engineering designs, technical data and reports • Ability to understand and comply with local, state, and federal regulatory requirements.
• Ability to establish and maintain effective working relationships with public officials, design professionals, contractors, the general public, and other County staff Physical Demands/Special Work Environment: • Constantly operates a computer, other office equipment.
These tasks involve movement such as sketching, picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Substantial movements (motions) of the wrists, hands, and/or fingers.
• Worker must be able to remain at work station in a stationary position for up to 50% of the time.
• The person in this position frequently communicates and exchanges information with public officials, design professionals, contractors, the general public and other County staff including the Economic Development Authority, to give and receive detailed instructions.
Must be able to exchange accurate information in these situations.
• Must be able to observe, detect and/or identify the movement of vehicles, machines and people.
• Frequently manually moves equipment and objects weighing up to 50 pounds across various types of terrain and obstacles.
• Frequently works in outside environmental conditions, extreme cold, extreme heat, hazards and atmospheric conditions.
• The person in this position frequently is required to traverse across uneven grounds, active construction sites, small spaces and wet, snow or ice covered surfaces.
• Regularly ascends/descends stairways and occasionally ascends/descends ladders in order to access work areas and make inspections.
• Frequently positions one’s self low to ground or on ground in order to observe work and make inspections.
• Requires accurate use and precise perception and judgement for: safe use of measuring devices; operation of machinery and equipment; operation of motor vehicles; inspecting work means, methods and product; and the general observation of surroundings and activities for the safety of individuals, staff and the general public.
• Must have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading and taking pictures.
• Occasionally moves about inside the office to attend meetings, access files and materials, office machines and to interact and meet with public officials, design professionals, contractors, the general public and other County staff.
Reports to: County Administrator or Deputy County Administrator Supervisory Responsibility: None Botetourt County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.
They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.